Visiting documents is what? Sighting rules
The activities of enterprises and organizations fallunder the influence of certain laws. Violation of them is unacceptable. With this, there are certain problems that can be avoided by a special procedure - sighting of documents. This is a process aimed at identifying shortcomings in the project and their elimination. Its order is usually determined by a separate rule. Let's take care of everything.
What is document sighting?
It's only at home that you can solve all the problems with a conversationwith relatives, at the enterprise such an order of actions leads to violations punishable by fines, and sometimes even more serious measures. The thing is that now a narrow specialization has been adopted. An accountant, for example, knows his part of the legislation perfectly, but he is confused in personnel documents. But the work of any organization is a rather complicated process, regulated by a bunch of resolutions, orders and other documents. All the nuances of them do not know any of the specialists, and it is not supposed to be. After all, everyone fulfills their duties as prescribed in the job description. And many orders or orders of the authorities are associated with several branches of activity. Therefore, the process of "reducing knowledge" of narrow specialists is needed. He was invented and called sighting documents. This is the procedure for conducting an expert evaluation of the project by specialists, including comments and suggestions.
Any activity of structural unitsthe enterprise is regulated by documents. In our case, an order is issued to look at the documents. Based on the text of this paper and the procedure is carried out. The order must contain the order of sighting and the list of positions to which the project is submitted for examination or familiarization. Without the procedure specified in the procedure, the chief does not sign the document, as it may contain errors. As a rule, the preparation of the draft of this document is handled by the legal department in conjunction with the head of the staff. It is necessary to take into account all the nuances of the organization's activities, not to miss anything. The logic of the order is as follows: the management issues orders for personnel and basic activities. You should review the samples of each of these species and determine which posts they relate to. The latter follows from job descriptions. Let us examine an example.
Visiting HR orders
We'll see from the most philistine point of view. When a person is recruited, he is assigned the amount of work, payments, determines the order of instruction, subordination and other. For each of these stages, a separate specialist is responsible. Personnel should look at the qualification, the accountant check the salary and the billing, another specialist - to instruct, the chief will determine the duties. The example is simplified, but it is already clear that one employee should not be responsible for all the listed data contained in the project. It turns out that each part should be checked by the appropriate specialist. In addition, he is responsible for including the correct data in the project. For this purpose, the documents are also sent to the organization. It should be noted that orders for the main activity are even more difficult. But the essence remains the same. Visiting documents is a procedure for studying and confirming the correctness of their officials.
Order of conduct
Those who have never encountered workapparatus, hardly imagine what the process of creating any important paper is. The project is prepared by one department or specialist on behalf of the authorities. As a rule, this work falls on the shoulders of the person, whose duties it enters according to job descriptions. Then you need to transfer it to other specialists. In the example above, they are: an accountant, a lawyer, a direct supervisor and one who is responsible for safety. Everyone carefully studies the project and makes its conclusion. The consent with the text is confirmed by a signature accompanied by a date. If there are comments, they should be stated in writing, indicating the regulatory and legal assets that are violated by the text of the project. When the expert collects all signatures, the paper is sent to the chief's court. He decides what to do next. Proceeding from this, we can say that sighting of documents is a process of sharing responsibility between specialists of various industries.
When the reconciliation is carried out
With the document, as we have already found out, workexperts, whom he touches. This is done before it is signed. That is, experts check the project for compliance with legislation and local acts. This process is called matching. As a rule, experts put the signatures on the first copy of the order from the other side, unless otherwise provided by the procedure. This document remains at the enterprise, then it is submitted to the archive. The period of storage is determined by the nomenclature of cases. For example, personnel orders can not be destroyed seventy-five years. All this period they can be claimed and tested for legitimacy. You see how high the responsibility of those who coordinate the text!
Document search: sample
On the reverse side of the draft document, it is necessary to allocate a place for specialists to be able to leave their data. These include:
- decoding of the name;
If the comments are voluminous, thennote that their text is enclosed in a special document. Quite often, all controversial issues are resolved during the processing of the project. But it happens that you have to "correspond". Then the right to make a final decision is given to the management, which should study the comments, if necessary, listen to the explanations of specialists. The document-matching document looks like this:
Head of the Legal Department _________________ (Sergeyev MM)
There is another kind of work with documents onproduction. It is called familiarization. That is the process of obtaining a written confirmation that the workers understood the meaning of the order or other paper. The order of sighting of documents in this case is different. First it is signed by the head, only after that the relevant specialists get acquainted with him. In addition to the data already mentioned, this type of sight should contain a special phrase confirming that the person understands the meaning of the paper. For example, it is necessary to write "I have read the report". Next, list the post, signature, transcript. and date. Thus, the specialist confirms that he read the document and agrees with it.
Government institutions, preparingnormative and legal acts, also carry out sighting of documents in the organization. Only often the time and effort it takes much more. The matter is that administrative documents should receive an expert evaluation of a multitude of units, and sometimes third-party institutions. The project is sent in order in each. After waiting for comments, the performer sends both documents to the next expert. And so it goes on until everyone expresses their opinion. Their notes must be processed, the text should be corrected and everything must be re-done from the very beginning. Acceptance of documents is delayed for a long time. However, this must be done, since state institutions issue acts that are mandatory for execution. And this concerns the lives of many people. Frivolity and haste in such an important issue are unacceptable.